Restoration House Confidentiality Agreement

 Confidentiality and Nondisclosure

Restoration House of Greater Kansas City (hereinafter, RHKC), is whole-heartedly committed to protecting the dignity and privacy of all our residential and program participants (aka residents or clients). Please understand that our participants have suffered much trauma, abuse, indignity, and breach of trust. Our greatest desire and need are to develop trust with our participants. We must be certain that every participant is at all times treated with dignity and respect and we must guard the privacy and wellbeing of each resident/participant. This is not only a biblical standard and moral standard that we must keep to but also keeps us in compliance with all applicable codes of laws and ethics. The following confidentiality standards are critical:

  • Maintain strict confidentiality about the location of the home to protect the residents, staff, and volunteers:
    • I agree that I will not disclose the location of the home to include city, address, or any other identifying information.
  • Maintain strict confidentiality about each resident/participant:
    • I agree that I will never share the name of a resident/participant or any other identifying information.
    • I agree to not speak with the press about residents or operations of the program.
    • I agree that I will not discuss operation details with others, even those who are close and trusted.
    • I agree that I will not discuss resident matters in a public area.
  • Maintain strict confidentiality about the staff, volunteers, interns, and donors:
    • I agree that I will keep the staff, volunteer, intern, and donor names and information confidential.
    • I agree that I will not discuss matters related to staff, volunteers, interns, or donors in a public area.

As a staff member, employee, intern, volunteer and/or contractor of RHKC, I understand I have access to or may come across information that is confidential in nature. This may include, but not be limited to, the location and/or address of the Restoration House homes and/or properties, donors’, participants’ (aka: residents or clients), other staff members’, employees’, volunteers’, contractors’ and applicants’ personal identifying information (such as their name, address, phone number, social security number, etc.), contact information, family and medical history, and financial status. This may also include but not be limited to RHKC’s financial information, donor list, contribution list, and other business-related documents and information. I understand this confidential information may also include information I may not consider to be of a private nature, but which still needs to be kept confidential. I understand I may receive or gain access to files, conversations with people, e-mails, communications, etc. I understand ALL information I receive or gain access to regarding any of RHKC’s locations, clients, staff members, employees, prospective employees, volunteers, donors, and business related information shall be kept in the strictest confidence as it might be protected by HIPAA or other federal and state regulations.

I agree I will keep in the strictest confidence any and all information I receive or to which I gain access either directly and indirectly, in connection with RHKC. I agree I will share only such information as necessary to complete my job duties and responsibilities. I agree not to seek personal benefits or permit others to benefit personally from any of the information I receive or to which I gain access. I will immediately notify my Supervisor if I or any other person in RHKC violates this Confidentiality Agreement.

 Security Measures and Procedures

I agree to only access the records and information I need in order to complete my work. I will protect the confidentiality of all records when in use. When I am using files in printed form, such as applications of assistance, employment or volunteer positions, as well as all other business related documents, I will not keep them in any place others can see or access them. When I am not using printed records, I agree to keep them in a safe place.

When I am working on a computer or any other electronic medium, I agree to not leave it unattended and to take such precautions as necessary to prevent others from seeing or accessing the records of information.

When I am orally communicating with anybody regarding confidential information, I will be mindful of my surroundings and take such precautions necessary to prevent others from overhearing my conversation. Additionally, I will not disclose confidential matters with any individual without the authorization of RHKC.

Protection of Confidentiality after Termination

I understand and agree that if I leave RHKC, this Confidentiality Agreement will survive the termination. I agree to be continually bound by the terms of this Confidentiality Agreement and I will continue to observe these procedures for protecting confidentiality indefinitely.

Breach of Confidentiality

 I understand a breach of confidentiality, including but not limited to aiding, abetting, or acting in conspiracy with others to violate any part of this policy, shall be grounds for immediate dismissal from RHKC.

I agree that any breach of this Agreement will cause RHKC irreparable harm. I understand RHKC’s remedies at law may be inadequate, and RHKC shall have the right to seek injunctive relief in addition to any other available remedy. In the event of a breach of this Agreement, RHKC has the right to seek issuance of a court-ordered injunction and any other equitable relief in court to further breach of this Agreement.

I agree to indemnify and hold harmless RHKC from all fines, levies, suits, proceedings, claims, actions or causes of actions of any kind whatsoever including, but not limited to, all costs, court costs, litigation expenses and attorney fees arising from, growing out of, in connection with or incidental to my breach of confidentiality.

 Governing Law and Venue

This agreement shall be governed by and construed in accordance with the laws of Missouri and venue for any all action or legal proceedings pertaining to this Agreement shall lie in Jackson County, Missouri.

Waiver of Breach

The waiver by RHKC of any breach of any term or condition of this Agreement shall not be construed as a waiver of any subsequent breach.

Severability

If any provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future law effective during the term of this Agreement, such provision shall be fully severable and this Agreement shall be construed and enforced as if such illegal or unenforceable had never comprised a part hereof, without affecting the validity or enforceability of any other provision of this Agreement.

I certify that I have read and agree to comply with all the terms and conditions of this Confidentiality Agreement.